Office Manager

Administrative
Menlo Park, CA
2 - 4+ years
Pay
$80,000 - $100,000 / year
Function
Administrative
location
Menlo Park, CA
Experience
2 - 4+ years
pay
$80,000 - $100,000 / year

Responsibilities

  • Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Manage office G&A budget, ensuring accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities such as parties, celebrations, and conferences

qualifications

  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • A fast typist with knowledge in stenography and taking dictations
  • Very good knowledge of MS Office
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities

required qualifications

  • Microsoft Office
  • Vendor Negotiation
  • Zoom
  • Clear Communication
  • Microsoft Outlook
  • Vendor Coordination
  • Attention to Detail

job highlights

  • Full-time, on-site position
  • 2-4 years of experience as an office manager or administrative assistant
  • Skilled in managing office maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Proven ability to manage relationships with vendors, service providers, and landlords, ensuring timely invoicing and payments
  • Proactive and positive attitude with exceptional customer service skills
  • Strong problem-solving skills with the ability to conduct research for better insights

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the “apply now” button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

  • Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
  • We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
  • It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.