Administrative Specialist

Not remote

Full Time

Contract/Temporary

Administrative

Menlo Park, CA

3 - 5+ years

$40 - $45 / hour Pay Rate

Function

Administrative

location

Menlo Park, CA

Experience

3 - 5+ years

pay

$40 - $45 / hour Pay Rate

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Responsibilities

Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers, and office lease
Manage office G&A budget, ensuring accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
Liaise with facility management vendors, including cleaning, catering, and security services
Plan in-house or off-site activities such as parties, celebrations, and conferences

qualifications

Proven experience as office clerk or other clerical position
Familiarity with office procedures and basic accounting principles
Working knowledge of office devices and processes
A fast typist with knowledge in stenography and taking dictations
Very good knowledge of MS Office
Excellent communication skills
Very good organizational and multi-tasking abilities
High school diploma

required qualifications

Google Suite
Slack
Administrative Support
Event Planning
Employee Engagement
Inventory Management
Office Management
Office Security
Cross-Functional Collaboration
Front desk & Facilities

job highlights

Position is 100% Onsite Monday - Friday
3+ years of experience in an administrative, office operations, workplace experience, and front desk–focused role
Experience working in a fast-paced, high-growth, or tech/startup environment.
Experience supporting multiple stakeholders (front desk duties, executives, EAs, facilities, events, and cross-functional teams)
Comfortable handling confidential information with discretion and sound judgment
Strong customer service mindset with experience acting as a primary point of contact as well as overseeing office security protocols
Ability to manage competing priorities and shift focus quickly as business needs change
Someone who is a self starter that has high attention to detail and excellent communication skills.

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the “apply now” button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.

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