Office Operations/Administrative Coordinator

Not remote

Full Time

Temp to Hire

Administrative

East Rutherford, NJ

3 - 6+ years

$30 - $36.11 / hour Pay Rate

Function

Administrative

location

East Rutherford, NJ

Experience

3 - 6+ years

pay

$30 - $36.11 / hour Pay Rate

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Responsibilities

Maintain files and records so they remain updated and easily accessible
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Answer the phone to take messages or redirect calls to appropriate colleagues
Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
Undertake basic bookkeeping tasks and issue invoices, checks etc.
Assist in office management and organization procedures
Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
Assist in making travel arrangements and booking venues for conferences and events
Perform other office duties as assigned

qualifications

Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
A creative mind with an ability to suggest improvements

required qualifications

Microsoft Office
Bluebeam
Microsoft SharePoint
ClickUp
Spectrum software

job highlights

In office positon
3-5 years of proven experience in administrative or office operations roles
Comfortable supporting a small, growing organization (~15 employees)
Serve as the day-to-day backbone of office operations, providing administrative, organizational, and coordination support across leadership, purchasing, and project teams
Manage document control and digital filing systems, including bid folders, job files, drawings, photos, quotes, and internal materials
Support purchasing and logistics by assisting with purchase orders, vendor follow-ups, material tracking, and job cost documentation (training provided in Spectrum)
Provide light accounting and systems support, maintaining accurate records and supporting internal controls through strong organization
Assist executives with scheduling, reminders, correspondence, basic IT coordination, and occasional personal or office support needs
Contribute to project and systems coordination efforts, including proposal tracking, internal tools (ClickUp, SharePoint), certifications, and process improvements

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the “apply now” button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.

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