Administrative Staffing Agency

Position Summary: The Administrative Support Specialist provides operational and clerical support to ensure department efficiency. This role supports various teams by managing documentation, scheduling, and communication.

Key Responsibilities:

• Perform administrative tasks such as data entry, filing, and correspondence.
• Coordinate meetings, schedules, and appointments.
• Prepare reports, presentations, and documentation as needed.
• Act as a point of contact for internal and external inquiries.
• Support departmental projects and initiatives.

Qualifications:

• Proven experience in administrative or clerical roles.
• Proficiency with office software (e.g., MS Office, Google Workspace).
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.

Position Summary: The Data Entry Specialist is responsible for accurately entering, organizing, and maintaining data records. This role requires keen attention to detail and the ability to work efficiently with large datasets.

Key Responsibilities:

• Enter and verify data with a high level of accuracy.
• Maintain and update databases and records as required.
• Review and cross-check data for errors or inconsistencies.
• Generate reports and summaries from data as needed.
• Ensure confidentiality and security of sensitive information.

Qualifications:

• High school diploma; associate degree preferred.
• Proven experience in data entry or a related field.
• Proficiency in data management tools and software (e.g., Excel, CRM systems).
• Strong attention to detail and organizational skills.

Position Summary: The Executive Assistant provides high-level administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and ensuring seamless daily operations. This role requires exceptional organizational skills, discretion, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Manage executive schedules, including arranging meetings, appointments, and travel.
• Prepare, review, and distribute correspondence, presentations, and reports.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Organize and coordinate executive meetings, including preparing agendas and taking meeting minutes.
• Handle confidential information with the utmost discretion.
• Perform administrative tasks such as expense reporting and document management.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Proficiency in MS Office Suite and scheduling tools.
• Exceptional communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and attention to detail.

Position Summary: The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring a productive and efficient workplace environment. This role includes managing office supplies, coordinating with vendors, and supporting staff needs.

Key Responsibilities:

• Maintain office functionality by managing supplies, equipment, and facilities.
• Coordinate with vendors and service providers to ensure timely delivery of services.
• Oversee office budgets and manage expenses.
• Support HR functions such as onboarding and employee engagement activities.
• Address staff concerns and foster a collaborative work environment.

Qualifications:

• Bachelor’s degree or equivalent experience in office administration.
• Proven experience managing office operations.
• Strong organizational and multitasking skills.
• Proficiency in office management tools and software.
• Excellent communication and leadership abilities.

Position Summary: The Receptionist serves as the first point of contact for visitors and callers, providing excellent customer service while managing incoming calls, scheduling, and administrative tasks.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming phone calls promptly and accurately.
• Manage appointment schedules and maintain office calendars.
• Handle mail distribution and assist with general administrative tasks.
• Maintain a clean and organized front desk area.

Qualifications:

• High school diploma or equivalent.
• Proven experience in customer-facing roles.
• Proficiency in phone systems and office software.
• Strong communication and interpersonal skills.