Facilities Manager

Job Description Example

Premier Talent Partners is looking for someone to play a central role in keeping business operations/activities organized, on track and moving forward for multiple clients nation-wide. This role requires candidates to be highly organized, with a strong track record of employing exceptional interpersonal/communication skills, business savvy, creative instincts and the ability to deliver effective results. Collaboration is key in this role, as this position works cross-functionally within the organization and externally with vendors. The ideal candidate must have excellent judgment and must be agile to adapt to company needs.

Duties & Responsibilities:

  • Act as primary point of contact for all facilities and office management questions, issues and concerns related to general office environment
  • Responsible for initiating and implementing procedures related to security and emergency preparedness
  • Manage daily security and card access systems
  • Oversee direct reports, which can include: Facilities/Office Manager, Facilities Coordinator, and Facilities Engineer
  • Manage all vendor services needed for maintenance of office facilities including scheduling cleaning services, building repairs and enhancements, addressing general wear and tear issues, etc.
  • Assess facility capacity utilization, coordination of employee moves, furniture installations, lead cross-functional move meetings, maintain space allocations and related floor plans
  • Coordinates and tracks the delivery of all incoming and outgoing mail/packages
  • Maintains/oversees budget for office-wide items, working closely with Finance to create P.O.s and manage timely payments to vendors
  • Directs the selection, acquisition and installation of furniture and non-IT equipment, with due consideration of ergonomic best practices
  • Responsible for the on-site café and the vendor relationship with the café food service providers. Manages all other food service and supplies
  • First point of contact for onsite office-wide events. May manage, coordinate, or assist with event planning and oversight, as needed
  • Establishes usage procedures and guidelines for facility amenities (parking garage, gym facilities, common areas, private rooms, etc.) and communicates these procedures as required
  • Responsible for office relocations, office build outs and expansions, as necessary
  • Lead, coach and develop a team that is customer service oriented and professional


  • 5-7 years of office/facilities management or equivalent experience. Class A office space experience highly desired
  • Ability to work early morning, night and weekend hours on occasion
  • Impeccable communication skills; both verbal and written
  • Advanced working knowledge of Microsoft Office
  • Conscientious about making fair and consistent decisions, ensuring that decisions are not based on personal relationships, favoritism or other subjective factors
  • Has the courage of his/her convictions, tackles difficult conversations, and is not afraid to make unpopular decisions, if necessary
  • Must be customer-oriented with a true desire to be of service. We are looking for someone that goes above and beyond and has more than just good customer service skills
  • Must display a high level of integrity in dealing with issues of a confidential nature
  • A high degree of initiative and drive, sound judgment
  • Ability to work under pressure in a multi-tasking environment to meet challenging deadlines

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.

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