Executive & Personal Assistant

Administrative
New York, NY
5 - 8+ years
$45 - $46.15 / hour Pay Rate
Function
Administrative
location
New York, NY
Experience
5 - 8+ years
pay
$45 - $46.15 / hour Pay Rate

Responsibilities

  • Coordinate daily calendars of senior managers
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Create regular reports and update internal databases
  • Make travel arrangements
  • Manage phone calls and emails
  • Respond promptly to managers’ queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to our company policies

qualifications

  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
  • Knowledge of office procedures
  • Solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers and fax machines
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • High school degree; additional qualifications as Personal Assistant or Secretary are a plus

required qualifications

  • Meeting Planning
  • Stakeholder Management
  • Executive Support
  • Personal Assistance
  • Tech Savvy
  • Travel & Calendar Management
  • Able to travel with Executive
  • Bilingual in English & Russian

job highlights

  • 5 - 8+ years of Executive & Personal support experience is required. C-level experience is highly preferred!
  • Bilingual in English & Russian - MUST!
  • Able to travel with the Executive 2-3 times a year for 2-3 weeks at a time.
  • Calendar, travel, and stakeholder management experience.
  • Tech savvy - MUST!

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the “apply now” button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

  • Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
  • We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
  • It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.