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Operations Assistant

Operations Assistant

Job Description Example

Premier Talent Partners is searching for Operations Assistants for several of our clients. Operations Assistants will be entrusted with managing the day-to-day functions of our client’s offices. Candidates will be measured by organizational excellence and the creative solutions you bring to the table.

Duties & Responsibilities:

  • Manage all aspects of the daily functions of the offices including but not limited to: reception, shipping and receiving, ordering supplies, and new hire orientations
  • Keep the company well-fed by organizing delicious company lunches and stocking our kitchen with a refreshing and healthy variety of snacks and beverages
  • Serve as the trusted go-to person for office-related questions and needs to set our team up for success
  • Partner with the People Operations team on employee experience and driving our unique company culture
  • Constantly be on the lookout for new and exciting ways to make our office a more vibrant, environmentally responsible, and fun place to work
  • Partner with the People Operations Manager on events held in our office, i.e. birthdays, anniversaries, happy hours and other important milestones
  • Ensure monthly All-Hands meetings operate smoothly and in coordination with other office locations across the state
  • Manage relationships with vendors, service providers, building landlord and handyman
  • Lead facilitation of office moves, expansions, maintenance and new equipment installation

Qualifications/Experience:

  • Office Assistant experience in a fast paced environment
  • Familirarity coordinating with multiple vendors and facility management
  • Entrepreneurism: Ability to fully own projects and processes
  • Ownership: a sense of empowerment to resolve your own problems, make decisions, and trust your own good judgement
  • A service-oriented mentality and a willingness to proactively identify, own and resolve issues around the office
  • A passion for creating memorable experiences and building new things
  • Impeccable attention to detail and an interest in office aesthetics
  • Multitasking is second nature
  • A calm sense when things get hectic
  • A collaborative attitude
  • Willingness and ability to implement changes and process improvements with confidence
  • Basic experience with MS Word, Excel and Google Calendar / Google Docs

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.

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